Your wedding should be one of the most memorable moments of your life, and the perfect way to make sure this happens is by hiring a wedding planner. You do not deserve to be stressed out about the work that comes with planning a wedding. You should be able to relax and live in the moment. Hiring a wedding planner familiar with a beach atmosphere will be your top pick, but there are other questions that you can ask to make sure that they are the perfect fit.
Asking the right questions yields the best results, and it will make or break your special day. Their purpose is to organize the perfect venue, recommend hotel rooms for guests, and hire vendors within your budget. It will be your choice on whether the wedding planner will handle a few tasks or the entire wedding day. Anyone can utilize a wedding planner, whether your event will be big or small.
Below is a list of 10 questions that your beach wedding planner needs to answer before beginning the job.
Questions for Beach Wedding Planners
What fees do you charge for your services?
Get the most challenging question out of the way before you discuss any business. You want to make sure that you can afford the wedding planner, and if you can’t, are you willing to find another that will fit into your budget.
Calculating costs is one of the most critical steps before signing a contract of any kind. Some wedding planners will choose to charge you a flat rate, and others bill per hour. When you get a chance, ask them if they give discounts when you hire them for the entire wedding.
Will you assist me with staying within my budget?
Costs add up at rapid speeds when preparing for a wedding. Ensure the wedding planner is knowledgeable of your budget. Are you willing to step up some emergency funds just in case costs increase? Tell them. Your wedding planner has to own up to the budget you provide. Ensure that the wedding planner and you agree on a reasonable budget from the start.
What happens in emergencies?
Any wedding planner should have some backup plan for things that go wrong before the wedding. Have a discussion with your wedding planner about precautions and plan-b solutions. The entire process will not be perfect, but you should always be as prepared as possible.
How many weddings do you plan per month? Will this interfere with my wedding?
Realistically wedding planners have multiple events to plan, so they will not only focus on your wedding. If you have a small wedding, they might spend less time on you versus someone with a huge venue and wedding party.
You can ask to be the exclusive wedding on a portion of their calendar. Always make sure that your wedding day matches up with a free day for the wedding planner. Many wedding planners have several clients at one time, very few have one at a time.
Can I view pictures of your work?
If the wedding planner’s work is good, they will have no problem showing it to you. Some will even allow you to contact references to double-check that they are serious about their craft. Ask for beach wedding photos to see how your wedding could potentially look.
If your wedding planner refuses to show you their work, move on to your next option.
Do you work solo, or do you have a team?
If your wedding planner got sick, would somebody from their team be available to take their place? Will they know the duties and tasks for the wedding day? Asking this question is very important because a new person being added last minute to the equation could throw off the entire day.
Is the team available to help with bigger wedding parties? The more people at a party makes it more chaotic, and you will need more people to help prepare.
What vendors do you prefer to use?
Every experienced wedding planner has a list of preferred vendors. Please ensure that they have worked with these companies more than one time.
If your wedding planner is getting a deal, be careful. Do not use this wedding planner. They might be earning backend commissions through you. The more money you spend, the more money they can make.
What kinds of services do you provide?
Some wedding planners do full-service beach weddings, and others only do a limited scope. Make sure you know what services your wedding planner will provide you with before you pay.
Most wedding planners can recommend hotels for you and your guests in the area. They can also make suggestions for an appropriate wedding dress, bridesmaid dresses, and guest attire.
Can you show me your contract?
See a copy of the standard contract before committing to anything. The contract should include Pre-wedding day fees and other services, including balance, travel fees, and parking costs. If everything looks good, sign the dotted line.
What is the best communication method for you?
You will be in constant communication with this person for months. You will talk to them more than your best friend, so make sure that you choose the perfect communication method for you both.
Most people like communicating through emails because it is a typed copy of the information. However, spend at least one to three hours on the phone with your wedding planner a month and prioritize timely communication.
What now?
Search for the proper wedding planner that fits your financial, emotional, and physical goals.
